​ 3.            CANCELLATION / REFUND

 3.1         The Trust reserves the right to cancel a booking by email or written notice to the Hirer without liability for any resulting direct, consequential, or indirect loss or     

              damages in the circumstances set out below.  All charges already paid will be refunded in full.

              3.1.1       The room is required for use as a Polling Station for Parliamentary or Local Government elections or by-elections.
              3.1.2      The Trust reasonably considers that such hiring will lead to a breach of licensing conditions, if applicable, or other legal or statutory requirements or unlawful or

                           suitable activities will take place at the premises as a result of this hiring.
              3.1.3      The room rendered unfit for the use intended by the Hirer.
              3.1.4      A civil contingency requiring the use of The Centre as a rest centre for the victims of flooding, snowstorm, fire, explosion, or those at risk of these or similar       

              disasters.
 3.2         The Hirer may cancel a booking only by email or written notice to the Centre Manager.
 3.3         The deemed date of cancellation will be the date the cancellation notice is received by the Centre Manager.
 3.4         The cancellation will become effective once it has been confirmed in writing by the Centre Manager, and the cancellation fee set out below has been paid.
 3.5         For the cancellation of a multiple booking by a regular hirer who has agreed a payment schedule a cancellation fee equal to the outstanding balance due for bookings 

               already passed plus the lesser of one full period payment or the total remaining balance under the contract will become due on cancellation.
 3.6         For all other bookings, including the cancellation of a single room booking within a periodic or multiple booking, a cancellation fee will be calculated and become due as                   set

               out below.
               3.6.1      For a cancellation made more than 60 days prior to the hire date no fees will be charged.
               3.6.2      For a cancellation made within 60 days of the hire date, a fee of 50% of the total room hire charge will be charged.
               3.6.3      For cancellations made within 14 days of the hire date, a fee equal to the total room hire charge plus any additional facility charges already incurred will be 

                            charged.
 3.7          The Trustees, may in exceptional circumstances, be prepared to consider requests in writing to vary or waive the cancellation fees.  The cancellation fee must be paid in

               full on the application for such a variation and any reduction will be refunded on the approval of the Trustees.

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